Business process management technologies are designed to assist businesses in streamlining their workflows and processes, increasing overall effectiveness in day-to-day operations. BPM systems are used to distinctly define processes that cover the whole operation of a firm and then track those processes. Process automation can also be aided by these instruments. BPM systems have the advantage of being able to see the overall picture of the entire company and may be used by any department, but operations teams frequently choose them. Case management tools are available in BPM systems; hence, CRM software interfaces are typical.

Business process management software has features and capabilities in common with other products; therefore, it's critical to know how each differs. The ability to define and manage sequences of business activities and tasks is thus a feature shared by both workflow management software and business process management software. However, the former differs from the latter in that it allows users to gain a more comprehensive understanding of all the processes within your organization. Although the workflow is a part of BPM, task management and how repeatable, simpler individual activities are carried out are what it is really all about.

Businesses can look to rapid application development (RAD) software, such as low-code and no-code development platforms, which sometimes have tools that help build process automation into applications. Business process management software tools are developed especially for developing internally-facing applications to simplify work and streamline operations. Digital process automation software refers to solutions that are specially designed for developing applications for a process automation use case. Last but not least, process mining software can be used by companies who merely want to diagram and mine their processes by other methods like process discovery.

A product must meet the following criteria in order to fall under the business process management software category:

  • Jot down business procedures
  • Make it possible to create business rule logic.
  • Give tools for keeping track of execution performance
  • Enabling users to automate business operations
  • Offer data linkages with other tools or the ability to digitally generate forms and other basic interfaces.

Functions of Business Process Management Software

Naturally, processes need to be managed. Visualization is a key idea in this. Here, there are obvious differences: a lot of BPMN-like business process management software provides a user interface on which the processes themselves are modeled.

Business Process Management Software Functions

On the other hand, some apps can independently represent a process and pinpoint weak parts by extracting the pertinent facts from a limited amount of data, like a CSV file. Process mining is the essential phrase here. For this reason, numerous functionalities are offered;

  • Mapping and Analysis of Existing Business Processes: The following stage is to optimize the processes that are found to be the most pertinent. The first hint is a thorough representation of the ACTUAL condition. Often, a BPMN diagram is used in situations like this. But in a user-friendly setting, appropriate business process management software should also address this topic.

  • Improvement and Automation of Workflows: Opportunities for improvement might already be apparent after the most crucial procedures have been outlined. Perhaps it is required to alter certain technical details and roles. But the ability to automate the process and increase its efficiency is what a good business process management tool should offer. This functionality isn't always present, though.

  • Controlling and Monitoring Workflows: Even after optimization, your process won't always function perfectly. For this reason, a lot of business process management tools give you the option of continuously monitoring your operations. Reporting can also assist with process audits and data collection.

Here goes the list of the best Business Process Management Software

1. BPMApp

BPMApp, one-of-its-kind business process management software speeds up and shortens the duration of repetitive actions in business processes. You can manage repetitive tasks, keep track of occurrences, and interact with other departments using workflows. Create unique processes based on the need to automate your business's operations.

Business Process Management Software-BPMApp

Key Features:

  • Create workflows with No-Code BPM Software.
  • Any business procedure can be improved by using a visual flow builder.
  • It is possible to generate strong, infinite-form sequences with approvals.
  • Connect to more than 125 apps
  • Pick from our collection of templates that are industry leaders.
  • Built-In can be used to automate eSign requests.

Start using Workflow Management Software for Free with BPMApp Now!

2. KissFlow

The first BPM Business process automation tool in this comparison is Kissflow, which has received favorable reviews. Kissflow begins the BPM suite with a form, for which additional definitions of the process steps, workflow, and conditions are made.

Business Process Management Software-Kissflow

The draft can be discussed and modified by the team before being published and subject to ongoing review in the application itself. Even with increasing data volumes, Kissflow is simple to scale and does not require any coding.

3. Pipefy

Using the business process management tool Pipefy, you can automate workflows in addition to modeling them. Here's a straightforward illustration: You can add a minor filter to the workflow that says, "If the project takes more than 10 hours, alert team member XY."

Business Process Management Software-Pipefy

The modeling is completed very quickly thanks to the trigger, which can be an email, a form, or a Pipefy portal. Then, using a variety of templates, Pipefy builds your process. The subsequent integration of the pertinent stakeholders involves giving them duties and alerting them. Additionally defined are dependencies and deadlines. You can constantly view the status of your processes in the Pipefy dashboard and reports.

4. Zapier

Zapier is not among the list's traditional business process management solutions. Instead of modeling operations, Zapier's main objective is to automate them. Nevertheless, through its incredibly simple interface, Zapier also provides the opportunity to streamline procedures and pinpoint weak points.

Business Process Management Software-Zapier

A process trigger is always chosen at the beginning. Depending on the application you use, this might be anything as simple as an incoming email, but the options are endless. Then, activities can be automatically conducted, and with the help of filters and conditions, they only take effect when you want them to.

Zapier places a lot of emphasis on the optimization of processes. Because, depending on the procedure, automation can save you hours per week. To do this, though, a closer examination and modeling of the workflow are first required. But Zapier has a lot of potential once this is finished.

5. n8n

Like Zapier, n8n is a business process management tool that focuses on automating your workflows. There is, however, one significant distinction between Zapier and the interface: the interface uses flowcharts rather than being mapped as a linear procedure. This enables you to recognise your workflow, dependencies, and potential bottlenecks in real-time.

Business Process Management Software-n8n

N8n is also open source and may be hosted anywhere. Though the concept is the same as with Zapier, other applications are incorporated and can further model the workflow through conditions. A trigger initiates the process.

6. Workato

The best platform for integration and workflow automation is called Workato. Leading company Workato makes it possible for business and IT teams to combine their apps and automate business procedures without sacrificing security and governance. It helps businesses produce results from business events in real-time.

Business Process Management Software-Workto

The platform uses patented technology and Machine Learning to create and implement automation 10X faster than conventional platforms, with no coding needed. Workato is used by more than 7,000 of the most well-known brands and innovative companies in the world, including the leading SaaS provider.

Final Words

We don't think business process management software is particularly helpful if all it does is model processes and provide an overview. This does not imply that processes should not be handled, only that a BPM tool should be more versatile: Allow direct automation, or at the very least, allow more modest optimizations. This is where BPMApp comes into the picture. Visit 500apps today and get your hands on BPMApp.

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